Sports Society

All About

Sports Society KGMC

Terms of Reference for Sports Event KGMC

S No

CONTENTS

1

Aims and Objectives

2

Staff Organizers

3

Student organizers

4

Selection of Sports Secretary through Interview

5

Sports Fund

6

Meetings to delegate responsibilities/sub committees

7

List of Games to be played

8

Schedule of matches

9

List of Sports Equipment/Purchase of deficient Sports equipment

10

Purchase of trophies/shields/medals/Badges/gifts

11

Certificates and invitation cards

12

Music system arrangement

13

Banners/flex/ sports flame/pigeons

14

Décor/flowers/balloons

15

Refreshments

16

Chief Guest

17

Miscellaneous

 

Aims and Objectives

Medicine is a highly competitive professional education program. Physical activity/sport involvement has been found to correlate positively with stress tolerance, good time management, and adaptive coping strategies.

Involvement in sport offers invaluable opportunities for an individual to develop self-discipline, resilience, and motivations that may subsequently influence their functioning in stressful, high-stakes environments such as medical school and eventual medical practice. Recreational pursuit of physical activity/sport provides numerous health benefits.

 

Staff Organizers

S. No

Names

1

Dr Zubia Shah Department of Physiology Chairperson Sports

2.

Dr Afsheen Mahmood Department of Physiology

3.

Dr Fatima Zulfiqar Department of Community Medicine

4.

Dr Salma Nawab Department of Biochemistry

5.

Dr Kalsoom Tariq Department of Biochemistry

6.

Dr Tehmina Jalil Department of Pathology

7.

Dr Warda Salahuddin Department of Pathology

8.

Dr Faiza Nadeem Department of Forensic Medicine

9.

Dr Hira Khurshid Department of Forensic Medicine

10.

Dr Huma Gul Department of Pharmacology

11.

Dr Gul-e-Lala Department of Anatomy

12.

Dr Shabnum Gul Department of Physiology

 

Supporting Staff Organizers

S. No

Names

1

Mr. Akhtar Javed, Projectionist    Chief Staff Organizer

2

Mr. Shafqat Qayyum 

3

Mr. William John                             Photographer

4

Mr. Abdur Rashid

5

Syed Taimur Ali Shah

6

Mr. Sabir Hussain

7

Mr. Nasir Khan

8

Mr. Ilyas Khan Chowkidar

9

Mr. Iqbal  Peon

10

Mr. Zia ud din  Peon

11

Mr. Bilal Peon

12

Mr Semin Jan Guard

 

Student Organizers

No

 

 

1.

Sports secretary 4th year

 

2.

First year organizers

3

3.

Second year organizers

3

4.

Third year organizers

3

5.

Fourth year organizers

3

6.

Final year organizers

3

 

Selection of Sports Secretary through Interview

We circulate a notification for applicants for the post of sports secretary. The selection is made on merit by Teaching staff organizers through interview.

 

Sports Fund

The 2018 sports week budget was Rs. 150,000. We were short of money so could not award the students with trophies, medals and gave them just certificates. This year we requested for Rs 200,000.

Budget

No

 

1

Sports equipment

2

Certificates

3

Invitation cards

4

Medals/trophies

5

Shields

6

Flex/Banners

7

Badges for organizers

8

Treasure Hunt and gifts for teacher’s games

9

Sound system

10

Olympic flame/pigeons/balloons

11

Flowers/ bouquets

12

Refreshments

13

Miscellaneous

 

Meetings to delegate responsibilities/sub committees

Had 4 meetings this year of Teaching, nonteaching staff and student organizers to delegate responsibilities.

List of Games to be Played

No

Sport

1

Athletics

2

Volleyball

3

Football

4

Badminton

5

Treasure Hunt

6

Dodge the ball

7

Netball

8

Cricket

9

Table Tennis

 

Schedule of matches

Its decided in meetings and the student organizers plan the schedule and is supervised by staff organizers

Purchase of deficient Sports equipment

Akhtar Javaid identifies the equipment deficient like balls, bat, Shuttlecocks, etc and is responsible for purchase.

 

List of Sports Equipment

S. No

Name of Equipment

Number

1

Cricket Bat

03

2

Cricket wicket (plastic)

06

3

Cricket wicket (wooden)

06

4

Cricket Tennis ball

02

5

Table Tennis Rackets

04

6

Table Tennis Balls

06

7

Badminton Racket

08

8

Shuttlecocks

12

9

Badminton Net

01

10

Basketball

01

11

Basketball Net Ring

02

12

Carrom Board

01

13

Carrom Board Pieces

Complete

14

Sacks for Sack Race

05

15

Volleyball

02

16

Volleyball Net

01

17

Rope for Tug of war

01

18

Ludo

01

19

Frisbee

01

20

Football

02

21

Trophies (large)

07

22

Trophies (small)

04

 

Purchase of trophies/shields/medals/Badges/gifts

Mr. Shafqat is responsible for purchase of the above mentioned after approval by Teaching staff and student organizers

Certificates and Invitation Cards

Mr. Shafqat is responsible for purchase of the above mentioned after approval by Teaching staff and student organizers

Music System Arrangement

Mr. William John is responsible for hiring a music system

 

Décor/flowers/balloons

Teaching staff and student organizers do the décor and other arrangements

Refreshments

Teaching. Student and supporting staff organizers are responsible for refreshments

Chief Guest

Requested the Dean to be the chief guest in sports week, 2019

Miscellaneous

Chart papers, wrapping papers, ribbons, stationery, etc

 

Job Description of Chairperson Sports

  • Planning the whole event, date, schedule
  • Selection of a student for the post of sports secretary after interviews
  • Organizing the event and delegating responsibilities
  • Arrangement of Fund for the event by requesting Dean
  • Purchase of deficient equipment
  • To request someone to be a chief guest for the event.
  • Arranging the certificates, shields, medals, trophies, flexes and banners after approval by the organizing committee
  • Arrangement for Music system, and other things for closing ceremony
  • Arrangements for refreshments after consensus with organizers according to budget
  • Ensuring a smooth, organized event by making teams with designated tasks
  • Maintaining record of all expenses
  • Suggestions to administration for student well being like this year we requested an hour a week for sports in time table
  • Taking post event feedback for improvement